3.2 KiB
3.2 KiB
Real-World Email Classification Examples
Actual inbox examples from production runs, showing what to classify and what to ignore.
Order Confirmations → Rechnungen_jjjj_mm/Bestellungen_jjjj_mm
| Sender | Subject | Key Body Indicators |
|---|---|---|
bestellbestaetigung@amazon.de |
"Bestellt: ..." | "Bestellnr.", "Vielen Dank für deine Bestellung" |
noreply@cateringexpert.de |
"Bestellung erfolgreich" | "Bestellbestätigung", "Verpflegungsteilnehmer" |
Shipments/Notifications → IGNORE
| Sender | Subject | Why Ignore |
|---|---|---|
shipment-tracking@amazon.de |
"In Zustellung: ..." | Delivery notification, not an order/invoice |
versandbestaetigung@amazon.de |
"Versendet: ..." | Shipping confirmation, not order/invoice |
order-update@amazon.de |
"zugestellt" / "geliefert" | Delivery complete |
rueckgabe@amazon.de |
Any | Return/refund, not an invoice |
noreply@dhl.de |
"Sendung liegt" / "Zustellung" | DHL delivery attempt notice |
Invoices → Rechnungen_jjjj_mm
| Sender | Subject | Key Body Indicators |
|---|---|---|
no-reply@amazon.de |
"Rechnung" / "Rechnung für" | "Rechnungsnummer", "Gesamtbetrag", "Umsatzsteuer" |
AmericanExpress@welcome.americanexpress.com |
"Online-Monatsabrechnung" | Credit card statement |
Credit Memos → Rechnungen_jjjj_mm/Gutschriften_jjjj_mm
| Sender | Subject |
|---|---|
| Any | Subject contains "Gutschrift" |
Typical Ignore Categories (never classify)
| Category | Senders | Examples |
|---|---|---|
| Marketing/Newsletter | HelloFresh, Lidl, Rewe, Schuh-Schmid, Bestsecret, Metro, mymuesli, aldi-sued | Deal alerts, weekly offers |
| Social/Job | mailrobot@mail.xing.com, jobalerts-noreply@linkedin.com, Facebook, Pinterest |
Birthdays, job alerts, connections |
| Solar/Technical | noreply@sunnyportal.com |
Tagesertrag reports, error reports |
| Shipping Delays | noreply@dhl.de |
"verspätet sich" delivery delay notices |
| Marketing/Newsletter | HelloFresh, Lidl, Rewe, Schuh-Schmid, Bestsecret, Metro, mymuesli, aldi-sued | Deal alerts, weekly offers |
| Energy/Utility Promo | news@email.eis.de |
"Guthaben verfällt" balance expiry reminders — marketing, not invoice |
| Payment App Marketing | noreply@hello.klarna.com |
"Bleib flexibel" / "Bezahl mit Klarna" — app feature promo, not invoice |
| Newsletters | newsletter@news.reolinksupport.com, newsletter@deals.banggood.com |
Product news, deals |
| System | noreply-dmarc-support@google.com |
DMARC reports |
| Personal | ich@dominikschoen.de, debug1@grafiniert.de |
Non-business emails |
Decision Flow
1. Does subject contain "Rechnung" or "Gutschrift"?
→ Yes: read body for Rechnung# / Gesamtbetrag → invoice OR gut-schrift
→ No: continue
2. Does subject contain "bestellt" / "bestellung"?
→ Yes: read body
- Contains "Bestellnr." + "Vielen Dank" → order confirmation
- Contains "In Zustellung" / "zugestellt" / "versendet" → shipment (ignore)
- Contains "Rücksendung" / "Erstattung" → return (ignore)
3. Otherwise: IGNORE