memory/email-organization.md

Email Organization

System

• Client: Himalaya v1.2.0 with iCloud
• Config: /home/debian/.config/himalaya/config.toml
• Primary: dominik.schoen87@icloud.com
• Custom Domains: 12 active
  • grafiert.de
  • famschoen.eu
  • dominikschoen.de
  • familie-schoen.com
  • schoen.codes
  • schoen.eu

Folder Structure

• Aliases: Sent=Sent Messages, Trash=Deleted Messages
• Organization: Hierarchical (e.g., Rechnungen/Bestellungen)
• Daily Cronjob: 9:00 AM invoice organizer
  • Invoices (subject/sender contains "rechnung") → "Rechnungen_jjjj_mm"
  • Amazon orders (subject starts with "Bestellt:") → "Rechnungen_jjjj_mm/Bestellungen_jjjj_mm"

Rules

• Never send emails automatically - only drafts or manual approval
• Previously sent ~150 emails via himalaya without user awareness - this must not happen again